HARD HAT TECHBONES CONSULTING provides consulting services for others in the field of design, planning, and implementation project management of Project Management Information Systems (PMIS) for owners, contractors, and program teams in the construction industry—plus hands-on support for the PMIS environments they already run.
Request a Consulting Quote 📞 Call or Text (602) 245-0977Every contractor working for a sophisticated owner knows this one: you have to update your PMIS, and then update the Client's PMIS.
The same change order gets entered twice. The same submittal gets logged twice. The same pay application gets built twice, in two systems, under two sets of rules, with two different numbering conventions—and the moment one side gets behind, the two records disagree and somebody spends a week reconciling them instead of building.
I did this work for over 10 years. I've sat on the Contractor's side keeping both systems aligned, and I've sat on the Client's side receiving that data and needing it clean. I know exactly where the two environments drift apart, which fields quietly break reporting, and what the reconciliation actually costs a project team.
Hard Hat TechBones Consulting steps in and relieves both sides of it. Depending on the platforms involved, that means running the dual-entry workload for you as a service, or eliminating it outright with API-driven automation that syncs the two environments and keeps them in agreement without anyone touching a keyboard twice.
Let's Talk About Your Double-EntryMost teams don't need a new system—they need someone who can actually run the one they already have. We embed with owners and contractors to carry the day-to-day load of a live PMIS, whether that's for a single project or an entire program.
Running the system on your behalf—processing workflows, keeping items moving, chasing down stalled approvals, and handling the routine administration that keeps a project's information current instead of three weeks behind.
Accurate, consistent entry of RFIs, submittals, change orders, invoices, meeting minutes, and daily reports—done to your naming and coding standards so the data stays reportable.
Full document control support: transmittals, revision tracking, drawing and spec registers, closeout documentation, and audit-ready records. This is where I started, and it's still the discipline everything else depends on.
Managing who can see and do what—role and permission structures, project-level access, external party setup, and the periodic cleanup that keeps a system secure as teams rotate on and off the job.
Getting new team members productive fast: account provisioning, role assignment, orientation sessions, and hands-on walkthroughs of the workflows they'll actually touch.
Written Administrator Guides, User Guides, and How-To Tutorials tailored to your configuration—so the knowledge lives with your organization instead of walking out the door with one person.
And when you're standing up a new system rather than running an existing one, we handle that end of it too. A PMIS is the backbone of a capital project—every RFI, submittal, change order, invoice, and document lives in it. Owners, program managers, and contractors engage us to design that system, plan its rollout, and manage the implementation from kickoff through go-live.
System architecture built around how your project actually runs—workflow design, process mapping, role and permission structures, naming and numbering standards, and document control schemas. Delivered as a configuration blueprint your team and your vendor can build from.
Platform selection and readiness planning: requirements gathering, gap analysis against your current process, data migration strategy, integration mapping, phased rollout schedules, and the governance plan that keeps the system clean after go-live.
Hands-on management of the implementation itself—configuration build-out, UAT coordination, legacy data migration, vendor and stakeholder management, cutover, end-user training, and post-go-live support until the system is genuinely adopted.
Ongoing administration for live PMIS environments: workflow troubleshooting, permission and account management, form and process revisions, and cleanup of systems that have drifted from their original design.
Custom automation built and maintained against PMIS APIs—scheduled data syncs, automated reporting jobs, cross-platform integrations, and elimination of the manual double-entry that quietly costs project teams hundreds of hours a year.
Complex KPI dashboards built directly from the PMIS data warehouse, giving owners and executives real-time visibility into cost, schedule, document turnaround, and workflow bottlenecks instead of month-old static reports.
Consulting engagements are platform-agnostic, with deep hands-on administration experience in:
I'm Isaac Barajas, founder of Hard Hat TechBones Consulting. I've spent over 15 years working inside PMIS platforms—starting as a Document Control Specialist, moving into PMIS Administration, and now working as a Database Administrator. That progression means I've seen these systems from the inside at every level: the person filing the documents, the person configuring the workflows, and the person responsible for the data underneath it all.
I'm a certified Trimble Unity Construct Administrator. I build and maintain system automation using APIs, and I build complex KPI dashboards directly off PMIS data warehouses—turning raw project data into reporting that owners and executives actually use to make decisions.
Critically, I've worked both sides of the construction table: for the Client/Owner and for the Contractor. I know what each side needs out of the system, where their interests collide, and how to design a PMIS that serves the project instead of just one party's reporting requirements.
A defined scope with a fixed deliverable—a PMIS design blueprint, a platform implementation, a data migration, or a dashboard build. Quoted per project after a scoping call.
Embedded ongoing support for a live environment—day-to-day operations, data entry, document control, user onboarding, automation maintenance, and reporting—for owners and contractors who need a system expert on call.
A focused working session for teams evaluating platforms, troubleshooting a failing rollout, or deciding whether their current PMIS setup is worth saving.
Consulting services are offered nationwide, remote or on-site, from our base in Avondale, Arizona. Call or text (602) 245-0977 or send us a message to scope your engagement.
